Searching Your Documents
Search & Saved Filters
Keyword Search
Use the search bar at the top of the "Documents" page. Type any word or phrase and press Enter. Notoria searches through the extracted text (transcripts) from all your documents and returns matching results instantly.
Semantic Search
Notoria also searches by meaning, not just exact words. This uses AI-generated embeddings created during document processing. For example, searching "budget discussion" will find notes about "financial planning" or "cost estimates" even if the word "budget" never appears in those documents.
Semantic search runs alongside keyword search automatically. You don't need to enable it or use a different search bar - every search query benefits from both keyword matching and meaning-based matching.
Using Filters
The filter bar below the search field supports multiple filter types. Click the filter bar to see available options:
- Status - filter by processing status (for example, completed, processing, failed).
- Type - filter by file type (PDF, image, text).
- Tags - filter by tag with three operators: "has any", "has all", "has none".
- Upload date - filter by date range, before a date, or after a date.
- Updated date - filter by when documents were last modified.
- File size - filter by size: greater than, less than, or between values.
- Uploaded by - filter by the team member who uploaded the document.
Combining Search and Filters
Type a search query and apply filters at the same time. Results narrow down as you add more criteria. For example: search for "project deadline" and filter to documents tagged "Meeting" uploaded this month. The keyword and semantic search results are intersected with your active filters.
Save frequently used filter combinations as Saved Filters to avoid rebuilding them each time.
FAQ
Does search find text inside PDFs?
Yes. Notoria transcribes PDF content during the processing pipeline, making all extracted text fully searchable by both keyword and semantic search.
Can I search within a specific folder?
Navigate to the folder first, then use the search bar. Search results will be scoped to that folder and its subfolders.
How is semantic search different from keyword search?
Keyword search finds exact word matches in your document transcripts. Semantic search understands meaning, so it finds conceptually related content even when different words are used. Both run on every search query - you get the benefits of each without any extra steps.