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How to Create a Notoria Account and Workspace

Getting Started

Creating Your Account

  1. Go to the registration page and enter your email address and a password.
  2. Check your inbox for a confirmation email and click the confirmation link.
  3. To log in, go to the login page, enter your email, and click "Sign in with password". Then enter your password on the next step.

Creating Your First Workspace

After your first login, Notoria prompts you to create a workspace. A workspace is where all your documents, tags, and team members live.

  1. Enter a name for your workspace (for example, "Personal Notes" or "Design Team").
  2. Add an optional description.
  3. Choose a language. This determines two things: the default tags Notoria creates for you, and the language the AI uses when transcribing and describing your documents. For example, English defaults include Meeting, Presentation, Interview, Study, and Daily Journal.

Navigating the Sidebar

The sidebar is your main navigation. At the top you'll find the workspace switcher, which shows your current workspace name. Below that, the sidebar contains:

  • "Documents" - the main file explorer where all your folders and documents live.
  • "Notifications" - shows an unread badge when you have new activity.
  • "AI Chat" - open a conversation with the AI about your documents.
  • "Memories" - key facts and dates the AI has extracted from your notes.
  • "Tags" - manage all tags in your workspace.
  • "Settings" - workspace configuration, team management, and billing.
  • "Help & Support" - links to the Knowledge Base and support contact.

The sidebar also has a Favorites section where pinned documents and folders appear for quick access.

Inviting Team Members

  1. Click "Settings" in the sidebar.
  2. Select the "Invitations" tab.
  3. Enter the email address of the person you want to invite.
  4. Select a role: Admin (full workspace management), Editor (can upload and edit documents), or Basic (view-only access).
  5. Click "Send Invitation". The invitee receives an email with a link to join.

For more on roles and permissions, see Team Members, Roles, and Invitations.

FAQ

Can I have multiple workspaces?

Yes. You can create as many workspaces as you need. Each workspace has its own documents, tags, and team members.

How do I switch between workspaces?

Click the workspace name at the top of the sidebar. A dropdown appears listing all workspaces you belong to. Select the one you want to switch to.

What language should I pick?

Pick the language of your handwritten notes. The AI uses this language for transcription, so matching it to your handwriting improves accuracy. It also determines the default tags created in your workspace.